MIDDLESEX COUNTY LIBRARY BOARD

MONDAY, SEPTEMBER 28, 2015 10:00 AM
Middlesex County Building, CAO Board Room
399 Ridout Street North, London

 

AGENDA

 

Members:  Councillor Jim Maudsley, Chair; Councillor Marigay Wilkins and Citizen Appointees:  Albert Bannister, Vice-Chair; Ian Brebner and Dave Jones.  Also present was Sandi Burgess, County Librarian; and Lindsay Brock, Library Services Manager.

 

A.        CALL TO ORDER

 

            1.         Provision for disclosure of pecuniary interest.

 

            2.         Minutes of the Library Board Meetings held on August 11, 2015.

                        A 2 - Library - Sept 28 - Middlesex County Library Board Minutes-August 11, 2015.pdf.

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meetings held on August 11, 2015 be approved as presented

 

3.         Visioning Topic – Sierra Migration Project Overview

·                     Verbal Update from Sandi Burgess, County Librarian

 

B.        ACTION ITEMS

 

            1.         Wardsville Library Open Hours

                        B 1 - Library Action - Sept 28 - Wardsville Library Open Hours.pdf.

·                     Report from Sandi Burgess, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the Wardsville Library open hours be approved as outlined below, effective October 5th, 2015:

 

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Closed

2:00-5:00pm

Closed

5:00-8:00pm

10:00am-12:00pm

Closed

 

            2.         Scheduled Outreach Service Agreement:  Family Service Thames Valley

B 2 - Library Action - Sept 28 - Scheduled Outreach Service Agreement - Family Service Thames Valley.pdf.

·                     Report from Lindsay Brock, Library Services Manager

 

Moved by ________________________

 

Seconded by ______________________

 

 

That the Scheduled Outreach Service Agreement with Family Service Thames Valley be approved and that the Library CEO and Library Board Chairman be authorized to execute the agreement.

 

            3.         Library Trust Funds

                        B 3 - Library Action - Sept 28 - Trust Funds.pdf.

·                     Report from Sandi Burgess, County Librarian

 

 

Moved by ________________________

 

Seconded by ______________________

 

That the Library CEO be authorized to set up trust fund accounts with the Treasury department as needed when a donation is valued at $5,000 or higher.

That the following statement be appended to Policy GOV 4.5 Fundraising and Donations that reads:

Trust funds for donations of $5,000 or higher will be established at the discretion of the CEO and/or Treasurer.

 

            4.         Lucan Comprehensive Library Lease

                        B 4 - Library Action - Sept 28 - Lucan Comprehensive Library Lease.pdf.

·                     Report from Sandi Burgess, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the Lease Agreement between the Corporation of the Township of Lucan Biddulph, the Corporation of the County of Middlesex and the Middlesex County Library Board for a 7,068 square foot Comprehensive Library in Lucan be approved and that the necessary by-law be forwarded to County Council authorizing the Warden and Clerk to execute the Rental Agreement on behalf of the County of Middlesex.

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

 

1.         System Circulation and System Internet Usage to August 2015 (with 2014 for comparison)

            C 1 - Library Info - Sept 28 - Circulation and Internet August 2015.pdf.

 

            2.         Information Services Usage Statistics – August 2015

                        C 2 - Library Info - Sept 28 - Information Services - Usage Statistics 2014-2015.pdf.

 

            3.         Accounts Payable to September 10, 2015 totalling $79,049.05

                        C 3 - Library Info - Sept 28 - Library Payables.pdf.

 

4.         County Librarian Update – August 2015

            C 4 - Library Info - Sept 28 - September CEO Report.pdf.

·                     Report from Sandi Burgess, County Librarian

 

5.         Employment and Government Information Services Activity Report – 2015

            C 5 - Library Info - Sept 28 - Employment and Government Activity August 2015.pdf.

·                     Report from Lindsay Brock, Library Services Manager

 

6.         Library Board – Statement of Revenues and Expenditures to August 31, 2015

            C 6 - Library Info - Sept 28 - Variance report Aug.pdf.

 

7.         News Article from the Windsor Star entitled “Fewer books, more digital:  $7.9 million helps create new library system”

            C 7 - Library Info - Sept 28 - Windsor Star Article.pdf.

 

8.         News Article from the New York Times entitled “Bedtime Stories for Young Brains”

            C 8 - Library Info - Sept 28 - NYT Early Literacy Article.pdf.

 

9.         Library Health & Safety Report – Survey of British Columbia Library Workers, May-June 2015

            C 9 - Library Info - Sept 28 - BC Library Health and Safety Study Report.pdf.

 

            10.       Comic – Why we need Libraries

                        C 10 - Library Info - Sept 28 - Comic - why we need libraries.pdf.

 

            11.       Dorchester Library Expansion Update

·                     Verbal update at the meeting

 

 

Moved by ________________________

 

Seconded by ______________________

 

            That Items C.1 – LIB through C.11  – LIB be received for information.

 

D.        INQUIRIES

 

E.        NEW BUSINESS

 

            1.         Next Meetings

 

10:00 a.m., Tuesday, October 27, 2015

10:00 a.m., Tuesday, November 24, 2015

10:00 a.m., Tuesday, December 22, 2015

 

F.         ADJOURNMENT

 

            Moved by _________________________

 

            Seconded by _______________________

 

                        That the meeting adjourn at