AGENDA

MIDDLESEX COUNTY LIBRARY BOARD

10:00 am, TUESDAY, JULY 22, 2014

CAO Board Room, Middlesex County Building

London, Ontario

 

 

Members: Warden Vanderheyden; Councillor Vance Blackmore, Chair; and Citizen Appointees: Lynn Humfress-Trute, Vice-Chair; Dave Jones; and Marie Kingma; Also present were: Julie Gonyou, County Librarian, and Lindsay Brock, Library Services Manager.

 

A. CALL TO ORDER

 

1. Provision for disclosure of pecuniary interest.

 

2. Minutes of the Library Board Meeting held on May 28, 2014

 

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meeting held on May 28, 2014 be approved as presented

 

3. Visioning Topic Staff Development Day Discussion

                     Power point presentation by Julie Gonyou, County Librarian

 

B. ACTION ITEMS

 

1. 2013 Library Financial Statements

                     Report from James Gates, County Treasurer

 

Moved by ________________________

 

Seconded by ______________________

 

That the Middlesex County Library Board Financial Report for the year ending December 31, 2013 be approved and that the 2013 surplus in the amount of $34,533.00 be applied towards the 2014 library operating costs.

 

2. North Middlesex Comprehensive Library Rental Agreement

                     Report from Julie Gonyou, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the Rental Agreement between the Corporation of the Municipality of North Middlesex, the Corporation of the County of Middlesex and the Middlesex County Library Board for a 7,877.54 square feet Comprehensive Library in Parkhill be approved and that the Library Chair and CEO sign the Rental Agreement on behalf of the Library Board.

 

C. CORRESPONDENCE AND INFORMATION ITEMS

 

1. System Circulation and System Internet Usage to June 2014 (with 2013 for comparison)

 

2. Information Services Usage Statistics June 2014

 

3. Accounts Payable to July 9, 2014 totalling $214,905.59

 

4. Newspaper articles concerning Middlesex County libraries

 

5. County Librarian Update July 2014

                     Report from Julie Gonyou, County Librarian

 

6. Employment and Government Information Services Activity Report May and June 2014

                     Report from Lindsay Brock, Library Services Manager

 

7. Library Board Statement of Revenues and Expenditures to June 30, 2014

 

8. Reference Quarterly Report - July 2014

                     Report from Chris Harrington, Reference Librarian

 

9. Letter to the Executor of the Estate of J.G. Clark Wright thanking them for the Clark Wright Bequest Trust Fund of $25,000.00 which will be invested in an endowment fund whereby the income will be used to support the Strathroy Library book collection

 

Moved by ________________________

 

Seconded by ______________________

 

That Items C.1 LIB through C.9 LIB be received for information.

 

D. INQUIRIES

 

E. NEW BUSINESS

 

1. Next Meetings

10:00 a.m., Tuesday, August 26, 2014

10:00 a.m., Tuesday, September 23, 2014

10:00 a.m., Tuesday, October 28, 2014

10:00 a.m., Tuesday, November 25, 2014

10:00 a.m., Tuesday, December 16, 2014

 

CLOSED SESSION

 

Moved by _________________________

 

Seconded by _______________________

 

That the next portion of the meeting be closed to the public in order to consider personal matters about an identifiable individual, including municipal or local board employees; litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to subsection 239 (2) (b, e and f) of the Municipal Act

2. Legal Action

                     Update from Julie Gonyou, County Librarian and Doug Spettigue, Human Resource Manager

 

Moved by _________________________

 

Seconded by _______________________

 

That the Library Board resume from its Closed Session.

F. ADJOURNMENT

 

Moved by _________________________

 

Seconded by _______________________

 

That the meeting adjourn at