AGENDA

MIDDLESEX COUNTY LIBRARY BOARD

10:00 am, TUESDAY, AUGUST 26, 2014

CAO Board Room, Middlesex County Building

London, Ontario

 

Members: Warden Vanderheyden; Councillor Vance Blackmore, Chair; and Citizen Appointees: Lynn Humfress-Trute, Vice-Chair; Dave Jones; and Marie Kingma; Also present were: Julie Gonyou, County Librarian, and Lindsay Brock, Library Services Manager.

 

A. CALL TO ORDER

 

1. Provision for disclosure of pecuniary interest.

 

2. Minutes.

 

a) Minutes of the Library Board Meeting held on July 22, 2014

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meeting held on July 22, 2014 be approved as presented

 

b) Closed Session Minutes of the Library Board Meeting held on July 22, 2014 (paper copy to be handed out at the meeting)

 

Moved by ________________________

 

Seconded by ______________________

 

That the Closed Session Minutes of the Middlesex County Library Board meeting held on July 22, 2014 be approved as presented

 

3. Visioning Topic - Legacy Document

                     Power point presentation by Julie Gonyou, County Librarian

 

B. ACTION ITEMS

 

1. Online Voting at Middlesex County Library

                     Report from Julie Gonyou, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

That the Middlesex County Library Board support the online voting initiative by extending open hours and allocating additional staff hours on Election Day according to the chart as noted:

 

Municipality

Branch

Proposed Election Day

Open Hours

Adelaide Metcalfe

Strathroy

10am-8:30pm

Lucan Biddulph

Lucan

10am-8pm

Middlesex Centre

Coldstream

Delaware

Ilderton

Komoka

Closed

10am-8pm

10am-8pm

10am-4pm

North Middlesex

Ailsa Craig

Parkhill

10am-8pm

10am-8pm

Southwest Middlesex

Glencoe

Wardsville

10am-8pm

10am-8pm

Strathroy-Caradoc

Melbourne

Mt Brydges

Strathroy

10am-8pm

10am-8pm

10am-8:30pm

Thames Centre

Dorchester

Thorndale

2:30-8:30pm

2:30-8:30pm

 

2. Dorchester Library Expansion Ad Hoc Committee Library Board Recruitment

                     Report from Julie Gonyou, County Librarian

 

 

Moved by ________________________

 

Seconded by ______________________

 

That the Middlesex County Library Board agree to the participation of the County Librarian in the Dorchester Library Expansion Ad Hoc Committee; and that the Middlesex County Library Board recommend two (2) members of the Library Board to Middlesex County Council for formal appointment to the committee.

 

C. CORRESPONDENCE AND INFORMATION ITEMS

 

1. System Circulation and System Internet Usage to July 2014 (with 2013 for comparison)

 

2. Information Services Usage Statistics July 2014

 

3. Accounts Payable to August 14, 2014, 2014 totalling $116,655.39

 

4. Newspaper articles concerning Middlesex County libraries

 

5. County Librarian Update August 2014

                     Report from Julie Gonyou, County Librarian

 

6. Employment and Government Information Services Activity Report July 2014

                     Report from Lindsay Brock, Library Services Manager

 

7. Library Board Statement of Revenues and Expenditures to July 31, 2014

 

8. Anti-Spam Legislation Procedures

                     Report from Lindsay Brock, Library Services Manager

 

9. Library Board Governance: Preparing For Potential Vacancies - Update

                     Report from Julie Gonyou, County Librarian

 

10. Parkhill Library Update

                     Report from Julie Gonyou, CEO and Elizabeth Adema, Information Navigator

 

11. Letter to the Optimist Club of Ilderton thanking them for their charitable donation to the Ilderton Branch of the Middlesex County Library

 

12. Copy of the Registered Charity Information Return Summary for the Middlesex County Library Board from the Canada Revenue Agency

 

 

Moved by ________________________

 

Seconded by ______________________

 

That Items C.1 LIB through C.12 LIB be received for information.

 

D. INQUIRIES

 

E. NEW BUSINESS

 

1. Next Meetings

10:00 a.m., Tuesday, September 23, 2014

10:00 a.m., Tuesday, October 28, 2014

10:00 a.m., Tuesday, November 25, 2014

 

F. ADJOURNMENT

 

Moved by _________________________

 

Seconded by _______________________

 

That the meeting adjourn at