AGENDA

MIDDLESEX COUNTY LIBRARY BOARD

10:30 am, TUESDAY, MAY 28, 2013

CAO Board Room, Middlesex County Building

London, Ontario

 

Members:  Warden Richards; Councillor Vance Blackmore, Chair; and Citizen Appointees:  Lynn Humfress-Trute, Vice-Chair; Dave Jones; and Marie Kingma;  Also present were:  Julie DeVries, County Librarian, and Lindsay Brock, Library Services Manager.

 

A.        CALL TO ORDER

 

            1.         Provision for disclosure of pecuniary interest.

 

            2.         Minutes of the Library Board Meeting held on April 23, 2013

 

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meeting held on April 23, 2013 be approved as presented

 

3.         Visioning Topic – The Strathroy Library – Benefits of a Comprehensive Branch

·                     Power point presentation by Aimee Sparzynski, Branch Supervisor

                       

B.        ACTION ITEMS

 

            1.         Improving Access to Thorndale Community Meeting Room

·                     Report from Julie DeVries, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the Facilities and Equipment FAC 9 Community Space policy be amended as follows:

 

Guidelines – Bookings:

 

3. Subject to availability and approval, an organization will be given approval to use the Library Programming/Community Meeting rooms by the Middlesex County Library CEO [add “or designate”].

 

5. [remove “The Organization agrees and understands that they are responsible for providing personal injury and public liability insurance, and that the Corporation of the Municipality of Thames Centre, The Middlesex County Library Board and the County of Middlesex may require or request proof of a minimum of $1 million liability insurance.  The Organization agrees to add The Corporation of the Municipality of Thames Centre, the Middlesex County Library Board and the Corporation of the County of Middlesex as third party insureds on their policy upon request by the Corporation of the Municipality of Thames Centre, the Middlesex County Library Board, and the Corporation of the County of Middlesex as a condition of this agreement]

 

6. [remove “The person on the Application for Meeting Room Use Form must have a current library card, with no suspension of library privileges noted.”]

 

9.  [remove “The application must be submitted to the Library at least two weeks in advance of the requested date for use.”]

 

Rules for Use

 

1. [remove ”A library staff member must be in charge at all times.  This is to ensure that the number of people in attendance does not exceed the maximum capacity of the room.”]

 

3. [remove “Library hours must be adhered to by those using library meeting rooms.  Booked events must end fifteen (15) minutes prior to the library’s closing time.]

 

10. [remove “Groups are responsible for their own photocopying”]

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

 

1.         System Circulation and System Internet Usage to April 2013 (with 2012 for comparison)

 

            2.         Information Services Usage Statistics – April 2013

 

            3.         Accounts Payable to May 14, 2013 totalling $74,778.10

 

            4.         Newspaper articles concerning Middlesex County libraries

 

5.         County Librarian Update May 2013

·                     Report from Julie DeVries, County Librarian

 

6.         Employment and Government Information Services Activity Report – April 2013

·                     Report from Lindsay Brock, Library Services Manager

7.         Letter to the Thorndale and Area Horticultural Society thanking them for their donation through the Honour with Books program

 

8.         The 21st Century Public Library – A briefing for municipal managers in Ontario

 

9.         Copy of the Registered Charity Information Return Summary for the Middlesex County Library

 

10.       Letter from the Ontario Library Association thanking us for being a member of the Ontario Library Boards’ Association

 

11.       Letter to Ontario Early Years-Ilderton confirming a regularly scheduled program on Tuesdays at the Programming Room at the Komoka Library

 

12.       Letter from the Employment Sector Council London-Middlesex with respect to the ESCLM membership renewal

 

13.       Canadian Library Association … At a Glance

 

Moved by ________________________

 

Seconded by ______________________

 

            That Items C.1 – LIB through C.13  LIB be received for information.

 

D.        INQUIRIES

 

E.        NEW BUSINESS

 

            1.         Next Meetings

10:30 a.m., Tuesday, June 25, 2013

10:30 a.m., Tuesday, July 23, 2013

10:30 a.m., Tuesday, August 27, 2013

10:30 a.m., Tuesday, September 24, 2013

10:30 a.m., Tuesday, October 22, 2013

10:30 a.m., Tuesday, November 26, 2013

10:30 a.m., Tuesday, December 17, 2013

 

F.         ADJOURNMENT

 

            Moved by _________________________

 

            Seconded by _______________________

 

                        That the meeting adjourn at      p.m.