AGENDA

MIDDLESEX COUNTY LIBRARY BOARD

10:30 am, TUESDAY, SEPTEMBER 25, 2012

CAO Board Room, Middlesex County Building

London, Ontario

 

Members:  Warden Maudsley; Councillor Vance Blackmore, Chair; and Citizen Appointees:  Lynn Humfress-Trute, Vice-Chair; Dave Jones; and Marie Kingma;  Also present were:  Julie DeVries, County Librarian, and Lindsay Brock, Director of Information Services.

 

Jean Moir, Ilderton Supervisor will be joining us for Library Board on Sept 25th observing as a student of Master of Library and Information Sciences program (every semester we have guests from UWO -- this one just happens to be our own staff).

 

A.        CALL TO ORDER

 

            1.         Provision for disclosure of pecuniary interest.

 

            2.         Minutes

 

                        a)         Minutes of the Library Board Meeting held on August 28, 2012

 

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meeting held on August 28, 2012 be approved as presented

 

b)         In-Camera Minutes of the Library Board Meeting held on August 28, 2012.  (paper copy handed out to members of the Board)

 

Moved by ________________________

 

Seconded by ______________________

 

That the In-Camera Minutes of the Middlesex County Library Board meeting held on August 28, 2012 be approved as presented

 

3.         Visioning Topic – A Review of Library Services – Developing an Annual Report

·                     Power point presentation by Julie DeVries, County Librarian

 

B.        ACTION ITEMS

 

1.         User Fees and Service Charges By-Law - Middlesex   County Library

·                     Report from Julie DeVries, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That that effective December 1, 2012, the replacement cost of magazines be changed to $5.00 replacement cost + $2 (administrative fee); and that the necessary By-law be presented to County Council to Establish user fees and services charges – Middlesex County Library Board for approval.

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

 

Library

 

1.         System Circulation and System Internet Usage to August 2012 (with 2011 for comparison)

 

            2.         Accounts Payable to September 6, 2012 totalling $20,302.12

 

            3.         Newspaper articles concerning Middlesex County libraries

 

4.         Article entitled “Libraries Improve Literacy of the Public” from the Vancouver Sun dated September 7, 2012

 

5.         Article entitled “Next Generation Public Libraries” from the September 2012 Municipal World

 

6.         Copy of a letter to the Friends of Strathroy Library, thanking them for their donation of children’s furnishings and toys as part of the renovations to Strathroy Library

 

7.         Copy of the Middlesex County Library’s Registered Charity Information Return Summary

 

            8.         Summer Reading Report 2012

·                     Report from Patricia Wallace, Children’s Librarian and Julie DeVries, County Librarian

 

9.         Reference & Online Resource Statistics – June and July 2012

·                     Chris Harrington, Reference Librarian

 

10.       Participation in United Way Needs Assessment and Community Engagement Process

·                     Report from Julie DeVries, County Librarian

 

11.       Ontario Public Library Week and Canadian Library Month – 2012

·                     Report from Julie DeVries, County Librarian

 

12.       OASIS Retirement Residence – Deposit Services

·                     Report from Julie DeVries, County Librarian

 

13.       Master of Library and Information Sciences (LIS9357) Report on Friends of Middlesex County Library

·                     Report from Julie DeVries, County Librarian

 

14.       1st Anniversary of the New Komoka Library

·                     Report from Tammy Johnson, Komoka Library Supervisor and Julie DeVries, County Librarian

 

15.       Library Board – Statement of Revenues and Expenditures to August 31, 2012

           

Employment Resource Centres

 

            16.       Strathroy ERC Report – August 2012

·                     Report from Chris Harrington, Reference Librarian and Lindsay Brock, Director of Information Services

 

17.       Dorchester ERC Report – August 2012

·                     Report from Kathryn Suffoletta, Supervisor and Lindsay Brock, Director of Information Services

 

18.       Strathroy & Dorchester ERC – Statement of Revenues and Expenditures to August 31, 2012

 

Moved by ________________________

 

Seconded by ______________________

 

            That Items C.1 – LIB through C.18 – LIB be received for information.

 

D.        INQUIRIES

 

E.        NEW BUSINESS

 

1:00 p.m., Tuesday, October 23, 2012 (note change of time)

                        9:00 am to 12:00 noon – Tuesday, October 30, 2012 - Visioning Session

10:30 a.m., Tuesday, November 27, 2012

10:30 a.m., Tuesday, December 18, 2012

 

F.         ADJOURNMENT

 

            Moved by _________________________

 

            Seconded by _______________________

 

                        That the meeting adjourn at      p.m.