AGENDA

MIDDLESEX COUNTY LIBRARY BOARD

10:30 am, TUESDAY, NOVEMBER 27, 2012

Councillors Lounge, Middlesex County Building

London, Ontario

 

Members:  Warden Maudsley; Councillor Vance Blackmore, Chair; and Citizen Appointees:  Lynn Humfress-Trute, Vice-Chair; Dave Jones; and Marie Kingma; Also present were:  Julie DeVries, County Librarian, and Lindsay Brock, Director of Information Services.

 

A.        CALL TO ORDER

 

            1.         Provision for disclosure of pecuniary interest.

 

            2.         Minutes of the Library Board Meeting held on October 23, 2012

 

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meeting held on October 23, 2012 be approved as presented

 

3.         In-Camera Minutes of the Library Board Meeting held on October 23, 2012.  (paper copy handed out to Board members)

 

Moved by ________________________

 

Seconded by ______________________

 

That the In-Camera Minutes of the Middlesex County Library Board meeting held on October 23, 2012 be approved as presented

 

4.         Visioning Topic

 

B.        ACTION ITEMS

 

            1.         Library Equipment and Materials Storage

·                     Report from Julie DeVries, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

That the Library Board include funds for approximately 600 sq. ft. of additional space available at Mount Brydges Library in the 2013 budget. 

 

            2.         Library Board Policy Manual Changes – 2012

·                     Report from Julie DeVries, County Librarian

 

Moved by ________________________

 

Seconded by ______________________

 

 

That the following changes to the Policy manual be approved as presented and that the manual be updated accordingly:

 

p.3

Table of Contents

Appendix A

-               Remove Thorndale Community Room

-               Replace with “Community Meeting Room and Programming Room Rental”

p. 6

GOV 2.2

Distribution

-               Change “Up to date copies of board policies are distributed to all branches” to include “and are available on the Library’s website”.

p. 7

GOV 3.2

Public Consultation

-               Remove Branch Co-ordinator

-               Replace with “Director of Information Services”

p. 15

ADMIN 3

Safety, Security and Emergencies

-               Add “Police Services may be contacted at the discretion of Library staff”

p. 16

ADMIN 4

Publicity

-               Remove Branch Co-ordinator

-               Replace with “Director of Information Services”

p. 25

FAC 6

Exterior Signage

-               Include changes regarding cost-sharing as approved at meeting held May 15, 2012.

p. 45

SER 1.2

Replacement Fees

-               Update Magazine replacement cost to reflect change in by-law passed September 25, 2012. 

p. 51

SER 5

Programming

-               Remove Director of Information Services

-               Replace with CEO

-               Addition –

p. 59

Appendix A

Thorndale Library Meeting Room

-               Remove Appendix A – Thorndale Library Community Meeting Room

-               Replace with revised Appendix A – Community Meeting Room and Programming Room Rental Policy

p. 63

Table of Contents/

Appendix D

ARUPLO Guidelines

-               Include updated 2nd Edition of ARUPLO Guidelines for Rural/Urban Public Library Systems (January 2012)

 

 

 

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

 

Library

 

1.         System Internet Usage October 2012 (with 2011 for comparison)

Note: System circulation statistics for October are currently unavailable, due to a problem encountered during our Union Database transition.   The statistics will be listed on the December 18, 2012 agenda for October and November

 

2.         Information Services – Usage Statistics 2012

 

3.         Newspaper articles concerning Middlesex County Library

 

4.         Library Board Payables to November 15, 2012 totalling $54,590.13

 

5.         Library Board – Statement of Revenues and Expenditures to October 31, 2012

 

6.         Copy of a Report to Middlesex County Committee of the Whole entitled “Three-Tier Lease Rate for County Library Facilities

·                     Report from Julie DeVries, County Librarian

 

Employment Resource Centres

 

7.         Employment and Government Information Services Activity Report – October 2012

This is our new report format moving forward – it combines activity from both the Strathroy and Dorchester locations. 

 

8.         Strathroy & Dorchester ERC – Statement of Revenues and Expenditures to October 31, 2012

 

 

Moved by ________________________

 

Seconded by ______________________

 

            That Items C.1 – LIB through C.8 – LIB be received for information.

 

D.        INQUIRIES

 

E.        NEW BUSINESS

 

a)            Next Meetings

10:30 a.m., Tuesday, December 18, 2012

10:30 a.m., Tuesday, January 22, 2013

10:30 a.m., Tuesday, February 29, 2013

 

IN-CAMERA

 

Moved by ________________________

 

Seconded by ______________________

 

That the next portion of the meeting be closed to the public in order to consider personal matters about an identifiable individual, including municipal or local board employees pursuant to subsection 239 (2) (b) of the Municipal Act with the Library CEO and Director of Information Services in attendance

 

            b)         Glencoe Library Incident

·                     Verbal update from Julie DeVries, CEO

 

Moved by ________________________

 

Seconded by ______________________

 

            That the Library Board resume from its in-camera session.

 

F.         ADJOURNMENT

 

            Moved by _________________________

 

            Seconded by _______________________

 

                        That the meeting adjourn at      p.m.