AGENDA

MIDDLESEX COUNTY LIBRARY BOARD

10:30 am, TUESDAY, AUGUST 28, 2012

CAO Board Room, Middlesex County Building

London, Ontario

 

Members:  Warden Maudsley; Councillor Vance Blackmore, Chair; and Citizen Appointees:  Lynn Humfress-Trute, Vice-Chair; Dave Jones; and Marie Kingma;  Also present were:  Julie DeVries, County Librarian, and Lindsay Brock, Director of Information Services.

 

Kathryn Suffoletta – Dorchester Library Supervisor will be attending. 

 

A.        CALL TO ORDER

 

            1.         Provision for disclosure of pecuniary interest.

 

            2.         Minutes of the Library Board Meeting held on July 24, 2012

 

Moved by ________________________

 

Seconded by ______________________

 

That the Minutes of the Middlesex County Library Board meeting held on July 24, 2012 be approved as presented

 

3.         Visioning Topic:  Employment and government Information Services

 

B.        ACTION ITEMS

 

1.            Employment Resource Centres – Evaluating the Service

·                     Report from Julie DeVries, CEO and Lindsay Brock, Director of Information Services

 

Moved by ________________________

 

Seconded by ______________________

 

That the Library Board continue to compile and report statistics relating to the provision of employment and government information services at the Strathroy and Dorchester locations, and that a new User Satisfaction survey be distributed to users to monitor the service

 

            2.         Visioning Session - Request for Consultant

·                     Report from Julie DeVries, CEO

Moved by ________________________

 

Seconded by ______________________

 

That the Middlesex County Library Board engage the services of Anne Marie Madziak from Southern Ontario Library Services to facilitate a visioning session from 9:00 am – 12:00 pm on Tuesday, October 30, 2012 at a cost of $425.00 + HST. 

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

 

Library

 

1.         System Circulation and System Internet Usage to July 2012 (with 2011 for comparison)

 

            2.         Accounts Payable to August 16, 2012 totalling $147,284.56

 

            3.         Newspaper articles concerning Middlesex County libraries

 

            4.         Library Board – Statement of Revenues and Expenditures to July 31, 2012

           

5.         Letter from the Minister of Industry and Minister of State (Agriculture) dated July 23, 2012, with respect to the funding cancellation of the Community Access program (CAP)

           

            6.         Newsletter of the Ontario Public Library Association – Summer 2012

 

            7.         Marketing Public Libraries Think Tank

·                     Report from Julie DeVries, CEO, and Lynn Humfress Trute, Vice Chair

 

8.         Social Media:  Middlesex County Library soon to Launch Facebook and Twitter

·                     Report from Julie DeVries, CEO

 

Employment Resource Centres

 

            9.         Strathroy ERC Report – July 2012

·                     Chris Harrington, Reference Librarian and Lindsay Brock, Director of Information Services

 

10.       Dorchester ERC Report – July 2012

·                     Report from Kathryn Suffoletta, Supervisor and Lindsay Brock, Director of Information Services

 

11.       Accounts Payable to July 26, 2012 totalling $196,153.73

 

12.       Strathroy & Dorchester ERC – Statement of Revenues and Expenditures to July 31, 2012

 

Moved by ________________________

 

Seconded by ______________________

 

            That Items C.1 – LIB through C.12  – LIB be received for information.

 

D.        INQUIRIES

 

E.        NEW BUSINESS

 

            1.         Next Meetings

10:30 a.m., Tuesday, September 25, 2012

10:30 a.m., Tuesday, October 23, 2012

9:00 am – 12:00 pm on Tuesday, October 30, 2012 – Visioning Session

10:30 a.m., Tuesday, November 27, 2012

10:30 a.m., Tuesday, December 18, 2012

 

IN-CAMERA

 

Moved by _________________________

 

Seconded by _______________________

 

That the next portion of the meeting be closed to the public in order to consider personal matters about an identifiable individual, including municipal or local board             employees; a Labour relations or employee negotiations matter pursuant to subsection 239 (2) (b and d) of the Municipal Act.

 

            2.         CEO Evaluation

·                     Bill Rayburn, CAO

 

Moved by _________________________

 

Seconded by _______________________

 

            That the Library Board resume from it’s in-camera session.

 

F.         ADJOURNMENT

 

            Moved by _________________________

 

            Seconded by _______________________

 

                        That the meeting adjourn at      p.m.