MIDDLESEX COUNTY COUNCIL

 

To the Council of the Corporation of the County of Middlesex.

 

Notice of Council Session

1:00 pm, TUESDAY, AUGUST 11, 2015

Middlesex County Building, 399 Ridout Street North, London.

 

                                                      AGENDA

 

1.         CALL TO ORDER AND WARDEN’S REMARKS

 

2.         PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

3.         BUSINESS ARISING FROM THE MINUTES

 

4.         MINUTES

 

a)         Minutes of the Middlesex County Council meeting held on July 21, 2015

 

Moved by _________________________

 

Seconded by _______________________

 

That the minutes of the Middlesex County Council meeting held on July 21, 2015 be approved as presented.

 

b)         Closed Session Minutes of the Middlesex County Council meeting held on July 21, 2015 (paper copy handed out to members of council)

 

Moved by _________________________

 

Seconded by _______________________

 

That the closed session minutes of the Middlesex County Council meeting held on July 21, 2015 be approved as presented.

 

5.         DEPUTATIONS

 

            a)         ITPA South Western Ontario Broadband Plan

           

6.         ENQUIRIES OR NOTICES OF MOTION

 

7.         REPORTS

 

            a)         Library Board – Seventh Report

·                     Councillor Maudsley, Chair, will present the Seventh Report.

 

Moved by _________________________

 

Seconded by _______________________

 

That the Seventh Report of the Middlesex County Library Board be received.

 

8.         NEW BUSINESS

 

            a)         Healthy Kids Community Challenge (The Challenge)

·                     Report from Cindy Howard, Director of Social Services and Sandi Burgess, County Librarian

 

Moved by _________________________

 

Seconded by _______________________

 

That receipt of the Ministry of Health and Long-Term Care “Healthy Kids Community Challenge” grant in the amount of $525,000 be approved; and

That the necessary by-law be forwarded to County Council authorizing the Warden and the County Clerk to execute the agreement with the Ministry of Health and Long Term Care for the Healthy Kids Community Challenge grant; and

That the CEO/County Librarian be authorized to hire the Project Manager position; and

That the Director of Social Services be authorized to execute on behalf of the County any progress reports or other submissions required to comply with the terms of the funding agreements during the course of the approved projects.

 

            b)         Enterprise Geographic Information System

·                     Power point presentation by Morgan Calvert, Manager of IT and Durk Vanderwerff, Manager of Planning

 

·                     Report from Morgan Calvert, Manager of IT and Durk Vanderwerff, Manager of Planning

 

Moved by _________________________

 

Seconded by _______________________

 

That the County purchase Latitudes GeoCortex for ArcGIS Server software in the amount of $20,500.00 and the ESRI Enterprise License Agreement in the amount of $60,000; and that the County purchase ESRI implementation consulting with an up-set limit of $5,000;

 

That the Enterprise License Agreement with ESRI Canada on behalf of the County of Middlesex and the eight local municipalities be approved and that the necessary by-law be presented to County Council authorizing the Warden and the County Clerk to execute the Enterprise License Agreement with ESRI Canada.

 

            c)         Amendment to Road Use Agreement with WPD Napier Incorporated

·                     Report from Wayne Meagher, County Solicitor

 

 

Moved by _________________________

 

Seconded by _______________________

That the Amending Agreement to the WPD/County Road Use Agreement to be approved; and

That the necessary by-law for forwarded to County Council authorizing the Warden and the Clerk to execute the Amending Agreement.

 

            d)         Land Ambulance Station Changes Update

·                     Report from Neal Roberts, Chief, MLEMS and Director of Emergency Services

A copy of the report will be handed out at the meeting

 

9.         COUNCILLOR'S COMMENTS AND OTHER BUSINESS

 

10.       BY-LAWS

 

            a)         A BY-LAW to provide percentage limits on tax decreases for 2015

 

b)         A BY-LAW to enter into an Agreement with the Municipality of Middlesex Centre with respect to the using receiving and transmission equipment on the tower and building known as Central Garage, located at 1988 Gainsborough Road

 

c)         A BY-LAW to enter into a Participant Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minster of Natural Resources and Forestry with respect to providing high resolution imagery photography to the County of Middlesex by managing the contract for the project referred to as “SWOOP2015”

d          A BY-LAW to enter into a Funding Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of the Health and Long-Term Care with respect to Ontario’s Healthy Kids Community Challenge

e)         A BY-LAW to enter into an Enterprise License Agreement with Environmental Systems Research institute, Inc., (ESRI)  with respect to Middlesex County’s Geographic Information System (GIS)

 

f)          A BY-LAW to authorize the Warden and the Clerk to execute an Amending Agreement between The Corporation of the County of Middlesex; and WPD Napier Wind Incorporated with respect to the Road Use Agreement between The Corporation of the County of Middlesex and WPD Napier Wind Incorporated

 

g)         A By-Law to confirm proceedings of the Council of The Corporation of the County of Middlesex – August 11, 2015, 2015

 

Moved by _________________________

 

Seconded by _______________________

 

That first and second reading of the By-laws be given:           

 

Moved by _________________________

 

Seconded by _______________________

 

That third and final reading of the preceding By-laws be given.

 

10 minute Recess if required

 

11.       COMMITTEE OF THE WHOLE

 

A.        DELEGATIONS / REPORTS OF COUNTY OFFICERS

 

 

B.        ACTION ITEMS

 

            1.         Information Technology Policies

·                     Report from Morgan Calvert, Manager of IT

 

Moved by _________________________

 

Seconded by _______________________

 

That the attached Network and Hardware Policy (IT 1.01) replace the Network Equipment Policy (MC 1.01)

 

That the attached Users Accounts and Passwords Policy (IT 7.01) be approved and added to the Corporate Policy Manual; and

 

That the Web Site Policy (MC 1.01 be repealed and removed from the Corporate Policy Manual

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

 

1.         General Payables to July 30, 2015 totalling $139,136.85  

 

2.         Planning Payables to July 30, 2015 totalling $2,778.04

 

3.         Electronic Payments for the month of July 2015 totalling $1,594,358.30

 

4.         Social Services Payables to July 30, 2015 totalling $166,543.05

 

5.         Strathmere Lodge Payables to July 30, 2015 totalling $48,469.01

 

6.         Road Payables to July 30, 2015 totalling $1,679,003.30

 

7.         MLEMS Payables to July 30, 2015 totalling $347,019.97

 

8.         IT Payables to July 30, 2015 totalling $82,299.72

 

9.         Economic Development Payables to July 30, 2015 totalling $4,625.57

 

Moved by ________________________

 

Seconded by ______________________

 

That Items C.1 – CW through C.9 – CW, (Payables) be received for information.

 

10.       Social Services Department Report – June 2015

·                     Report from Cindy Howard, Director of Social Services

 

11.       Extended Day (Before and After) School Programs

·                     Report from Cindy Howard, Director of Social Services

 

12.       Strathmere Lodge - Family, Friend and Responsible Party Newsletter – July 2015

 

13.       Ontario Association of Non-Profit Homes and Services for Seniors Update – July 2015

 

14.       AMO Update entitled “AMO’s Submission to the Provincial Consultations on the Update of the Long-Term Affordable Housing Strategy” dated July 14, 2015

 

15.       AMO Update entitled “2015 Ontario Community Infrastructure Fund (OCIF) Accepting Applications” dated July 28, 2015

 

16.       Final Approval of Birchcrest Plan of Condominium, File No. 39T-MC-DM1101, Middlesex Centre

·                     Report from Durk Vanderwerff, Manager of Planning

 

17.       Notices from the Canadian Wildlife Service – Ontario, Environment Canada, advising of recovery planning documents on the Species at Risk Public Registry

 

18.       Application for Council Exemption for Clearing Woodlands; George and Aileen Elliott, 17290 Thorndale Road (part Lot 16, Concession 4) Municipality of Thames Centre

·                     Report from Mark Brown, Woodlands Conservation Officer/Weed Inspector

 

            19.       Funding of Tax Capped Increases 2015

·                     Report from James Gates, Treasurer

 

20.       Copy of a Notice from the Ontario Energy Board advising that Union Gas Limited has applied for pre-approval of costs to construct facilities along its Dawn to Parkway gas transmission system

 

21.       Copy of a Notice from the Ontario Energy Board advising that Natural Resource Gas Limited has applied to raise it natural gas rates effective October 1, 2015

 

22.       Letter from the Municipal Property Assessment Corporation (MPAC) advising of a municipal stakeholder benchmarking survey and encouraging participation

 

            23.       2015 Child Care Service Plan and Child Care Update

·                     Report from Cindy Howard, Director of Social Services

 

 

Moved by ________________________

 

Seconded by ______________________

 

That Items C.10 – CW through C.23 – CW be received for information.

 

12.       INQUIRIES

 

13.       NEW BUSINESS

 

a)         Next County Council Meetings:

1:00 p.m., Tuesday, September 8, 2015

1:00 p.m., Tuesday, September 22, 2015

1:00 p.m., Tuesday, October 13, 2015

1:00 p.m., Tuesday, October 27, 2015

1:00 p.m., Tuesday, November 10, 2015

1:00 p.m., Tuesday, November 24, 2015

4:00 p.m., Thursday, December 3, 2015 – Inaugural

1:00 p.m., Tuesday, December 8, 2015

1:00 p.m., Tuesday, December 22, 2015

 

 

CLOSED SESSION

 

Moved by ________________________

 

Seconded by ______________________

 

That the next portion of the meeting be closed to the public in order to consider a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to subsection 239 (2) (c) of the Municipal Act.

 

            b)         Property Updates – Land Ambulance

·                     Report from Neal Roberts, Chief, MLEMS and Director of Emergency Services

 

A report will be handed out at the meeting

 

Moved by ________________________

 

Seconded by ______________________

 

            That County Council resume from its Closed Session.

 

14.       ANNOUNCEMENTS

 

15.       ADJOURNMENT

 

Moved by _______________________

 

Seconded by _____________________

 

That the meeting adjourn at    p.m.