MIDDLESEX COUNTY COUNCIL

 

To the Council of the Corporation of the County of Middlesex.

 

Notice of Council Session - 1:00 pm, TUESDAY, NOVEMBER 27, 2012

          Middlesex County Building,

          399 Ridout Street North, London.

 

                                                      AGENDA

 

1.         CALL TO ORDER AND WARDEN’S REMARKS

 

2.         PROVISION FOR DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

3.         BUSINESS ARISING FROM THE MINUTES

 

4.         MINUTES

           

a)            Minutes of the Middlesex County Council meeting held on November 13, 2012

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That the minutes of the Middlesex County Council meeting held on November 13, 2012 be approved as presented.

 

b)            In-Camera Minutes of the Middlesex County Council meeting held on November 13, 2012

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That the In-camera minutes of the Middlesex County Council meeting held on November 13, 2012 be approved as presented.

 

5.         DEPUTATIONS

 

            a)         MPAC

Brenda Slater, Municipal Representative, MPAC, will provide a 2012 Assessment Update including local trends

 

b)            Middlesex Tourism Signage Strategy

Rob LeBlanc, President of Form:Media, will make the presentation to Council about the Middlesex Tourism Signage Strategy.

 

c)            NextEra Energy – Road User Agreement

Derek Dudek| Community Relations Consultant, NextEra Energy Canada,  will be making a request of Council  to enter into a road user agreement with Middlesex for the installation of transmission and collection facilities.  Note: Nextera is preparing to file for leave to construct this infrastructure with the Ontario Energy Board

 

6.         ENQUIRIES OR NOTICES OF MOTION

 

7.         REPORTS

 

8.         NEW BUSINESS

 

a)            Approval for Pre Order of Replacement Ambulances for 2013

·                     Report from Neal Roberts, Director of Emergency Services

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That County Council approve the issue of a purchase order to Crestline Coach for the purchase of 6 new single stretcher ambulances for 2013.

 

b)            EMS Offload Delay Program Contract Renewal

·                     Report from Neal Roberts, Director of Emergency Services

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That Council authorize the Warden and the Chief, Middlesex-London EMS to execute the attached contract for the EMS Offload Delay Nurse Program with London Health Sciences Centre.

 

9.         COUNCILLOR'S COMMENTS AND OTHER BUSINESS

 

10.       BY-LAWS

 

a)         A BY-LAW to authorize the borrowing of sums in 2013

 

b)         A By-Law to confirm proceedings of the Council of The Corporation of the County of Middlesex – November 23, 2012

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That first and second reading of the By-laws be given:           

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That third and final reading of the preceding By-laws be given.

 

10 minute Recess

 

11.       COMMITTEE OF THE WHOLE

 

            A.        DELEGATIONS / REPORTS OF COUNTY OFFICERS

 

B.        ACTION ITEMS

 

1.            Tourism Signage Strategy Interim Report

·                     Report from Aileen Murray, Manager of Economic Development

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That Council endorse the steering committee recommendation for the tourism route; that Council endorse the steering committee recommendation to name the route "Grassroutes"; and that Council approve Option #2 for tourism and directional sign design and direct the steering committee to work with the consultants to apply the design to the full family signs.

 

2.            Three-Tier Lease Rate for County Library Facilities

·         Report from Julie DeVries, County Librarian

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

            That County Council adopt the following Policy for the Three-Tier Lease Rate for County Library Facilities as follows:

 

PURPOSE:    This policy provides a framework for the Middlesex Library Board to manage variable lease rates of library facilities in a way that is reasonable, in the best interests of the County of Middlesex and abides by the requirements of the Municipal Act, the Assessment Act, and other applicable statutes with respect to the leasing of municipal property. 

SCOPE:            This policy applies to existing and proposed leases between municipalities incorporated under the laws of the Province of Ontario (Landlord) and Middlesex County Library Board (Tenant) for library facilities.

PROCEDURE:

RESPONSIBILITY

1.1  The Middlesex County Library Board is responsible for ensuring the terms and conditions of the lease held with the municipality.

1.2 County Council or its delegated authority will approve all lease rates.  All changes to library leases are subject to approval by the Library Board and County Council.

CRITERIA

1.3 Library facilities are categorized as Comprehensive, Enhanced and Basic.  Eligibility is determined by the Library Board in accordance with the Library Board Facility Policy.

Basic facilities meet basic library needs of population served, programming space is not provided and facility may not meet the requirements of the Library Board Facility Policy. 

Enhanced facilities meet the Basic facility criteria, and meet the requirements of the Library Board Facility Policy, provide administrative space for staff and include programming space for programs to be held during open hours.  

Comprehensive facilities meet the Enhanced facility criteria, are larger than 6,000 sq. Ft., provide a designated programming space for employment and library-related programs, and secured offices for itinerant providers. Comprehensive facilities must be located in an area of the County identified by the Library Board including: Lucan-Biddulph, Strathroy-Caradoc, North Middlesex, Thames Centre, and Southwest Middlesex. 

ALLOCATION

1.4 Municipalities wishing to be considered for a lease under this policy can register their interest with the Middlesex County Library Board. It is at the discretion of the Library Board to lease on terms and conditions fixed for purposes which it deems to be in the best interest of the Corporation of the County of Middlesex.

RENT RATES

 

1.5 The Library Board will pay Basic facilities $6.28 per square foot (2012)

1.6 The Library Board will pay Enhanced facilities $7.21 per square foot ( 2012)

1.7 The Library Board will pay Comprehensive facilities $9.93 per square foot (2012)

1.8 Rates for all Library facilities will be negotiated with appropriate terms that will allow the County to increase fees annually.  As a minimum standard, rent increases will be negotiated as annual fixed step increase in line with the Consumer Price Index for Ontario. 

 

3.            Changes to Childcare Policies

·         Report from Sally Bennett, Director of Social Services

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That, effective January 2013 the following changes be made to the Middlesex County Childcare policies:

 

·         Increase the Per Diem rates paid for Infant and Toddler care to the full rate charged by Service Providers while keeping the existing rate structure for Preschool, Extended Day and School Age options. 

·         Put in place a process whereby Service Providers submit requests for Per Diem rate increases in the final quarter of each year for implementation in January of the following year. 

·         allow parents to take up to a one-year break in service for maternity/parental leave without being subject to the waitlist.

·         allow siblings to be placed outside of the wait list.

 

4.            Consolidated Homelessness Prevention Initiative – The Next Steps

·         Report from Sally Bennett, Director of Social Services

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That Council endorse the following:

·         Ontario Works clients may be eligible for all aspects of CHPI

·         ODSP clients and low income non-SAR’s may be eligible for all aspects of CHPI with the exception of ancillary items

 

Local Rule

Maximum

 Frequency

Last Months rent for SARs

 

Amount equal to the maximum shelter allowance to ensure that recipient will be able to pay the rent going forward.  Exception would be for a recipient who has proven that length of time on OW/ODSP will be ending and that they should be able to afford the rent when the new form of income commences (i.e. earnings, EI)

Every 24 months

More frequently if reason is beyond the control of the individual, i.e. fire

Last months rent for non-SARs who will qualify under the average income as per the previous rules for rent bank

Amount equal to the maximum average rent allowed for determining rent bank rules

Every 24 months

More frequently if reason is beyond the control of the individual, i.e. fire

Utility deposits for all applicants

$500

Every 24 months

 More frequently if reason is beyond the control of the individual, i.e. fire

Rental arrears for SARs who provide notice of eviction

Amount as listed above times 2 months arrears if the reason for applying is beyond the clients control.  i.e. extraordinary expense occurred

Every 24 months

More frequently if reason is beyond the control of the individual, i.e. fire

Rental arrears for non-SARs who qualify under the average income as per the previous rules for the rent bank and provide a notice of eviction

Amount as listed above times 2 months arrears if the reason for applying is beyond the clients control

Every 24 months

More frequently if reason is beyond the control of the individual, i.e. fire

Utility arrears for all applicants who provide proof that service will be interrupted without payment

Amounts per family size

Every 24 months

More frequently if reason is beyond the control of the individual, i.e. fire

Ancillary Costs to be provided to Ontario Works clients only

Moving costs-$250

Household items-$500 – to those who are homeless, fleeing an abusive situation or lost their possessions in a fire or weather event

Every 24 months

 

Maximum Energy Rates

 

Single          Couple      Family (3–4 persons)       Family over 5 persons

$ 250            $ 400                $ 600                                       $ 750

 

Maximum Rental Rates

OW

To be increased as Provincial Rates increase

Benefit Unit Size

Maximum Shelter

1

$376

2

$590

3

$640

4

$695

5

$749

6+

$777

 

 

Average Household Income

Part of Service Area

Bachelor Unit

1-bedroom Unit

2-bedroom Unit

3-bedroom Unit

4-bedroom Unit

Middlesex Centre and Thames Centre

$20,500

26,500

$32,000

$39,000

$47,500

Rest of Middlesex County

$19,000

$24,500

$29,500

$34,500

$44,500

Average Rents

Apartments

Bachelor

1-bedroom

2-bedroom

3-bedroom

$525

$671

$834

$967

Townhouses

Bachelor

1-bedroom

2-bedroom

3-bedroom

N/A

N/A

$874

$897

 

 

5.            Strathmere Lodge Chaplaincy Program

·         Report from Tony Orvidas, Strathmere Lodge Administrator

 

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That the contract between Strathmere Lodge and Inge Stahl for the provision of chaplaincy services be renewed for the period January 1, 2013 to December 31, 2015; and that the Lodge Administrator be authorized to sign the services contract.

 

6.            County of Lambton Boundary Agreement

·         Report from Chris Traini, County Engineer

 

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That the agreement for maintenance and repair of boundary roads and bridges between the County of Middlesex and the County of Lambton be approved and the necessary by-law be presented to County Council authorizing the Warden and Clerk to sign the agreement.

 

7.            Traffic Signal Maintenance Agreement  January 2013 to December 2015

·         Report from Chris Traini, County Engineer

 

Moved by ­­­­­­­­­­­­­­­­_________________________

 

Seconded by _______________________

 

That the County enter into an agreement with Southwold Diversified Ltd. for the emergency and routine maintenance on electrical traffic control devices for a term of January 1, 2013 to December 31, 2015, and that the necessary by-law be forwarded to County Council authorizing the Warden and Clerk to sign the agreement with Southwold Diversified Ltd., for the emergency and routine maintenance on electrical traffic control devices.

 

C.        CORRESPONDENCE AND INFORMATION ITEMS

                       

                        1.         Budget Variance Report to the End of October 2012

·                     Report from James Gates, County Treasurer

 

                        2.         Social Services Department Report – October 2012

·                     Report from Sally Bennett, Director of Social Services

 

3.         Strathmere Lodge Census and Activity Report – October 2012

·                     Report from Tony Orvidas, Strathmere Lodge Administrator

 

4.         Strathmere Lodge - Family, Friend and Responsible Party Newsletter – November 2012

 

5.         Health Quality Ontario (HQO) Public Reporting Website

·                     Report from Tony Orvidas, Strathmere Lodge Administrator

 

6.         Guest Meal Price Increase – Strathmere Lodge

·                     Report from Tony Orvidas, Strathmere Lodge Administrator

 

7.         Draft Minutes of the Woodlands Advisory Committee meeting held on Thursday, October 18, 2012

 

8.         Nextera Energy Notice of Draft Site Plan for a Renewable Energy Project – Jericho Wind Energy Centre

 

9.         Letter from Enbridge with respect to the proposed Line 9B Reversal and Line 9 Capacity Expansion Project

 

10.       OGRA Alert entitled “Ontario Introduces Next Step to Strengthen Municipal Infrastructure dated November 15, 2012

 

11.       Letter from OGRA providing update on the Constitutional Amendment dated November 19, 2012

 

                        12.       County Loan Program

·                     Report from James Gates, County Treasurer

 

13.       Ontario Municipal Partnership Fund (OMPF)

·                     Report from James Gates, County Treasurer

 

14.       AMO Update entitled “Ontario Launches Municipal Infrastructure Strategy, Phase 2 - $51 million for Municipal Infrastructure, dated November 16, 2012

                                   

Moved by ________________________

 

Seconded by ______________________

 

            That Items C.1 – CW through C.14 – CW be received for information.

 

12.       INQUIRIES

 

13.       NEW BUSINESS

 

            a)         Next County Council Meetings:

 

4:00 p.m., Thursday, December 6, 2012 – Inaugural

1:00 p.m., Tuesday, December 18, 2012

1:00 p.m., Tuesday, January 8, 2013

1:00 p.m., Tuesday, January 22, 2013

1:00 p.m., Tuesday, February 5, 2013

1:00 p.m., Tuesday, February 29, 2013

 

 

14.       ANNOUNCEMENTS

 

15.       ADJOURNMENT

 

Moved by _______________________

 

Seconded by _____________________

 

            That the meeting adjourn at    p.m.